Pilot logbook


Getting started

The pilot logbook is designed as a convenient replacement of your paper logbook. It is able to seamlessly integrate the already existing flight information on your account with manual entries for flights for which you may not have a log file. It is also possible to correct flight information in flight entries where it may be inaccurate due to logger failure during flight or other reasons. The pilot logbook also allows you to simply sort and filter through your flight data, comparing aggregate flight times for different purposes.

Depending on the legal requirements where you fly, you may be able to use an electronic log as an outright replacement of your paper logbook. Please check the requirements that apply to you and if you choose to maintain only an electronic copy, make sure you back up your information regularly by storing a PDF version of your logbook in a safe place.

To reach the logbook function, click on the My logbook menu option and selected the Logbook tab.

The logbook panel

To view the logbook entries in detail, you may prefer to maximize the pilot logbook panel by pressing one of the two maximize buttons:

to maximize in the browser window

for fullscreen mode (To revert back to the normal view from fullscreen mode press ESC or the button)

Selecting flights

The period selector on the top left is the main control of the pilot logbook. It allows you to filter the flights displayed according to a specified period of time. Just click on the control and select the desired period from a choice of years, seasons (15 Oct of previous year to 14 Oct of current year), various groupings of days, latest day available, custom period etc. By default the latest season is shown (i.e. most current season in which the pilot has flights).

Contrary to a paper logbook, the most recent flight is displayed on the top. To change this, simply click to the "Date" column header to change the sorting order.

You may also click on any column header to change the flight sorting to that column. Clicking the same column again reverses the sort order.

On top of the flight list is the sum of aggregates. This will sum up the times for the selected period as well as display the totals for the entire logbook.

Viewing & editing flight details

To view the details for a flight, just click on any flight entry. This will display the flight details panel.

On the top left of the panel are two shortcut buttons: view, opens a new window containing the flight page and Edit soaring properties, opens a window to the corresponding flight page which allows you to manually set performance-related flight properties such as release and end-of-soaring times.

The left side panel includes key flight information, most of which you can edit. If you make any modifications, make sure to press OK before exiting to save the information. Any modifications you make here will not have any impact on the performance evaluation for the flight. Please note that you may not set Flight time directly. Do do this you must specify a Takeoff time and a Landing time.

Among the editable options are Time type and Launch method. In order to properly keep track of your log time, you must ensure that the correct choices are selected. The evaluation algorithm always tries to detect the launch method, but in certain cases, this may not be possible or may result in the wrong launch type. You may specify a default launch method in the logbook settings, for flights where the algorithm fails to detect a method or correct am erroneous value here.

You can also view and edit these flight parameters in the Flights tab of the My files page.

The Flight access option defines how a flight is treated by the system. Normally these settings will be specified on file upload time, or in the My files page, but they may be set here as well:

To exit the details pane without saving any changes click Cancel, anywhere in the border around the flight panel or press the ESC key.

Adding a manual flight entry

To include flights in the logbook for which you do not have a log file, press the Add flight entry button on the top right of the panel.

This will launch the manual flight entry panel, which is simular to the flight details panel in function. To save an entry click the OK button on the panel.

Manual entries will appear in green color on the pilot logbook. They will not appear anywhere else in the application and will not count towards other pilot statistics apart from the pilot logbook.

Configuring basic settings

You may configure the appearance of the pilot logbook by pressing the Settings button in the top right of the panel top open the settings panel.

The following options are available in the Properties tab:

In the Format tab you can change the format of the logbook by selecting one of the following templates:

It is also possible to further customize the appearance of the logbook with a custom template (please see advanced settings).

Please note that these settings do not affect the format of PDF reports, which are configured separately (see below).

After specifying your settings, do not forget to press OK to store your changes.

Creating a PDF report

You may export your logbook as a PDF document if you need to carry around a physical copy. It is also recommended that from time to time you backup your logbook by saving a PDF copy in a safe place.

To create the PDF, select the desired set of flights with the period selection button in the top left and press the Create PDF button. Your browser will then download a copy of the file. To download a copy of your entire logbook, make sure to set the period as All in the period selector.

The following PDF logbook formats are currently available:

To select the desired format, press the Settings button on the top right of the panel and select the PDF format tab of the settings pane. You may also enter further personal details like the license number, License type, you address, email and phone number. This information will appear in the title pages of the PDF document.

Importing previous logbook data

In order to display you total hours correctly, unless you plan to import all your flights, you will need to specify the hours and flight numbers from your previous logbook. You can do this in the Previous logbook tab of the settings panel.

The hours should be specified in hh:mm format (e.g. 115:30 for 115 hours and 30 minutes).

Advanced settings

You may further configure the appearance of the pilot logbook through the settings panel.

To create a custom template, select the Format tab, choose a template as a starting point with the template selector and then drag and drop data boxes from the two columns in the right. To display a value in the logbook, drag it from the "Available" column in the right to the "Selected" column in the left. To remove a data option, drag it from "Selected" in the left column to "Available" in the right. You may also change the order the columns appear in by dragging and dropping the boxes in the appropriate position within the "Selected" column.

Please note that these changes affect only the on-screen view and not the PDF reports.

In the Label tab you may further customize the appearance of the the logbook by providing your custom labels for each data column, as well as for types of pilot hours and launch methods.

Exporting data

You may export your logbook data to Excel as well as to other applications that support the CSV file format.

First, select the flight period your are interested in via the period selector (or press All in the period selector to export all flights), then press the Export CSV button in the top right of the panel to download the CSV file. Please note that the file will contain the entire set of data available for each flight, not just the data columns currently displayed.